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Resident, Nonresident, and Real Estate Withholding Validator

The validator is a personal computer (PC) based program. The program identifies file formats and data fields that do not conform to the specifications defined in FTB Pub. 1023R, Real Estate Withholding Electronic Submission Requirements and FTB Pub. 1023S, Resident and Nonresident Withholding Electronic Submission Requirements. This tool helps non-wage withholding agents improve the file format and data integrity before they submit the file to the Franchise Tax Board (FTB). It is not designed to determine whether FTB will accept or reject a specific file. That determination can be made only on a case-by-case basis when FTB receives and processes a file. In general, the validator program may be revised annually in November or December.

How to use the validator

Save the file you want to test to your PC. Download the validator program to your PC in the same location as the file you want to test. Follow the validator instructions to validate your file data. If the file does not pass, make the necessary corrections and repeat the test process.

Note: If the file does not pass, make the necessary corrections and repeat the test process.

Number of records the validator reviews

The program reviews an unlimited number of records. The bottom of the report displays the total number of errors. See the validator instructions for details.

Validator error messages

  • ERROR indicates that one or more fields contain an error and must be fixed before you submit the file to FTB.
  • WARNING indicates that one or more fields contain inconsistent information that may not match the specifications on FTB Pub.1023R, Real Estate Withholding Electronic Submission Requirements, or 1023S, Resident and Nonresident Withholding Electronic Submission Requirements. Review these messages and fix the file as appropriate.